This is a small project I did with first year students which revised and assessed some aspects of the Functional Writing and Media Studies aspects of the course.
The PDF (which retains the original format) of the text below can be accessed here. The report format below is only one of several which can be used.
What are reports?
A report is a document which presents facts in a clear and logical way to offer the reader important information.
A report contains facts and information on a particular subject, and gives an account of some event or situation.
It draws conclusions and makes recommendations.
It is written objectively in a formal tone.
What are the main features of a report?
When you are writing a report, make sure you use the following headings.
- TITLE: Give the report a title.
- TERMS OF REFERENCE: Mention who requested the report and why.
- INTRODUCTION: Introduce what the report is about and briefly outline the aims of the report.
- PROCEDURE: How was the information gathered?
- FINDINGS: Present your facts and findings.
- CONCLUSION: The discoveries you made based on the findings of the report. Avoid giving your opinions on the event/situation/incident.
- RECOMMENDATIONS: Suggest some steps to take in response to the findings and explain your recommendations (why am I recommending to do this?).
- SIGNED: Include your name and the date on which the report was written.
Word Construction Activity
Use the letters below to make as many words as you can in 4 minutes. Words with less than three letters are not allowed. You can have a maximum of: three 3-lettered words and four 4-lettered words. No other restrictions.
Pocket Money Survey
To: Board of Management, Hogwarts.
Terms of Reference
This report was commissioned by the Chairperson of the Board of Management to examine the spending habits of the school’s first year students.
A survey was conducted to determine how the pocket money of first year students is spent. The average pocket money was given as €10.
We surveyed 100 students asking them to fill in the questionnaire, which asked:
How much of your pocket money do you spend on the following areas?
25th March, 2014.
Using the sample report as a guideline,
circle the errors in the draft report below
and write why you circled each one.
To: my school!!!
It was open every school day for noms from 11am to 11:15am and again from 1pm to 2pm.
Terms of references
This report was commissioned by the chairperson of the Board of Management to examine the performance of the school shop.
(a) There was an increase in litter near the cafeteria.
(b) Some old people expressed concern at the sale of so-called ‘junk food’.
(c) It was difficult to manage the long cues that frequently formed for food because we all want to go to there.
I would like to make the following recommendations:
(a) More litter bins should be provided.
(b) Teachers and some of the older students should help manage the queue.
The shop did grand this year. My recommendations would obviously make it even better.
Elizabeth Miervaldis Lemon 80>-<
Prepare a report on one of the following:
1. Reading habits of your class.
2. Sports in which your year participates.
3. The type of films your year like to watch.
4. Genres of music your year listens to.
5. Family sizes of your year.
6. What changes your class would like to see in school.
7. A topic of your own choosing (to be agreed with teacher).
Write a letter explaining what you’d like to write a report on. Introduce yourself, explain why you chose this, how/when you will carry out the survey and who will be surveyed. (Draft, then finalised letter.)
Write your report using the ‘Pocket Money Survey’ as a model. (Outline, draft and finalised report.)
Write and design a newspaper article based on your report. Use two/three columns, and include a headline, by-line, and one small picture with a caption. (First: outline the article and draft the design.)
Related past exam questions:
JC English (Higher), Paper I, 2008:
You are a member of your school’s Student Council. As there are now students from a range of different nationalities attending the school, your Principal has asked the Council to come up with some suggestions to help your school to develop as an intercultural community.
Write a report to be submitted by the Student Council to the Principal outlining your ideas.
JC English (Higher), Paper I, 2002:
The Transition Year Class in your school carried out a survey of how the students in third year spent an average of ten euro pocket money per week. Based on the figures supplied below, write a report on this survey for your school magazine.
Pocket Money Survey
Males Females Food / Soft drinks 3.90 2.40 Leisure goods/services 2.70 1.90 Clothing 1.00 2.40 Personal goods 1.40 2.30 Transport 1.00 1.00